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Prime Cost Group

How we work

Audit. Plan. Implement. Sustain.

No binders and no vague advice. Every engagement follows the same path: find out exactly where the money goes, decide what to fix first, do the work with your team, then make sure it holds without us.
  1. 01

    Audit

    One to two days on site plus your P&Ls, POS data, invoices and schedules. Every finding gets a dollar figure.

  2. 02

    Plan

    A prioritized 90-day plan with an owner, a deadline and a number to track for every fix.

  3. 03

    Implement

    We work the plan with you and your managers: schedules, order guides, supplier calls, recipe costing, Toast setup.

  4. 04

    Sustain

    Weekly numbers, a manager meeting with a real agenda, and follow-up until the new habits hold without us.

The first 90 days

What a Fractional COO engagement looks like.

Every restaurant is different, so the plan comes from your audit. This is the typical shape of the first quarter, and why retainers start with a 3-month minimum.

  1. 30

    Days 1–30

    Find the money and stop the biggest leaks

    • Operations Audit: data request, owner interview, on-site walk-through
    • Written report with a dollar figure on every finding
    • Readout meeting and a prioritized 90-day plan
    • Quick wins started right away: portioning, invoice checks, the next schedule
    • Weekly prime cost number set up so we can both see it move

  2. 60

    Days 31–60

    Build the systems

    • Schedule built from a sales forecast, with labor targets by daypart
    • Recipe costing from yielded cost; pars and order guides by day of week
    • Supplier pricing reviewed and key categories rebid where it makes sense
    • POS cleanup: menu, modifiers, permissions, the weekly report set
    • Weekly manager meeting with a real agenda: numbers, commitments, follow-up

  3. 90

    Days 61–90

    Make it stick

    • Managers each own a number and report on it weekly
    • Written checklists and training for the systems we built
    • Review results against the audit: what moved, what didn't, why
    • Decide together what's next: continue, change tier, or run it yourself

How we show up

Through your managers, not around them.

The goal is a team that runs the system without us. So we coach and hold managers accountable instead of replacing them, and every tool we build is written down and handed over.

You stay the owner. You make the calls on money, people and anything that changes the business. We bring the facts, a recommendation and the follow-through.

See pricing

Find out where your prime cost is going.

Thirty minutes, no pitch deck. Tell us about your restaurant and we'll tell you honestly whether we can help and which offer fits.

Book a Free Consult Check your prime cost

We respond within one business day. Serving Dallas–Fort Worth.

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